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Organized Card Giver Post #4 Technology Hack For Keeping Addresses And Birthdays Organized

Hey everyone, 

Last post I mentioned keeping a google document for birthdays. Were you thinking.....I'm sending handmade cards to avoid technology and how impersonal it feels! So, why is this woman, asking me to use technology for birthdays?! 



I ask myself everyday, what the balance is between technology and personal. I like to use personal handmade gifts and cards or spend quality time with family and friends. But, I like to use technology almost like a personal assistant. If you are related to me, you know I would not even know what to buy at the grocery store if it weren't for my amazon Alexa. 

I tend to forget things. Do you ?  I will at times have momentary lapse and forget even the names of my colleagues and then I end up with an awkward..." hey you!! " Very similarly...I forget birthdays, not because I don't care, but because I just can only keep so many things in my head. This is where I like to use technology. 

One of the reasons to keep a digital copy/excel format of addresses and birthdays is that you can easily "carry" it with you. I have a google sheets app downloaded on my phone and on the computer, which means if I want to edit the document on the go, I can. If I want to edit the same document while at home, I can. And, I do this without multiple copies of everything. I got sick of emailing myself back and forth from different emails. 

My recommendation is to set up  your excel file as I've shown below. Keep a different column for Name, Addresses, Birthdays, Email, Relationship ( this is important if you want to mix business with personal) 



Once you enter the information in, click the first row, click Data Tab and Hit the filter button. You can sort the Birthday column A-> Z by right clicking. This will sort all the birthdays in chronological order from January to December. ** Do not add birth years in, because that will mess up the sorting. Just the month and the day**

Once you have this, you will be easily able to identify which birthdays are coming up, without going through your address book and cross -referencing the birthday book. You can also use the typed up addresses and transfer them easily to the Labels if you decide to print your labels. 

If you need help with this email me at paperbirchdesigns@gmail.com. I'm an excel nut and if I can help you, I will. 

So, try it out! Set up an awesome excel spreadsheet and enable yourself to not forget, and to save time digging through and finding out what birthdays are coming up. 

Have a great new year! 2018 is just around the corner! 
Archie Andrews


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